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Administrative Assistant (5495) in Austin, TX at Xome

Date Posted: 2/8/2019

Job Snapshot

Job Description

Ready to be a Cooper too? This might just be right up your alley!

Exec Admin – President, Xome Field Services 

Provide LOB administrative support primarily to Division President with secondary support to other members of the executive leadership team (SVP and VP’s) and finally to the organization as a whole.

This includes a variety of clerical & administrative support tasks which may include  preparing agendas & making arrangements including scheduling meetings/calls,  travel, etc. for meetings & special events; &/or managing supervisor's &/or dept. calendar; capturing and inventorying issues/follow-ups, to-do;s; drafting & typing presentations/letters/documents using Microsoft Word, Excel, and Microsoft PowerPoint; May perform basic project management work. 

Performs other duties as assigned. 
*Prepares & types presentation materials (including Board level), meeting minutes, letters, memos, emails, correspondence, etc.
* Proofs for spelling & grammar.  
*Enters information into spreadsheets &/or databases
*Compiles routine reports, statistics, tables, charts, etc. from readily available information.
*Process expenses including travel reimbursement, invoice payments, etc.
*Coordinates calendar - supervisor's &/or dept.
*Coordinates travel arrangements.  
*Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. 
*Provides information via phone, e-mail, mail, etc.  
*Represents manager in routine


      College Degree
•     3-5 years administrative support or other relevant experience required.
•       Experience supporting executive level roles as well as multiple executives.
Very organized, strong attention to detail, professional, self-starter, looking to grow/expand role/influence
Intermediate knowledge of Word, Excel, PowerPoint and Email. 
Examples of skill level:

WORD – Styles, mail merges, formatting - inserting section headers & footers; 

EXCEL -  creation of simple to moderate models, use of formulas, formatting, sorting and filtering lists, creating, formatting & modifying tables, calculating sum, average and count values in a filtered table list; 

POWERPOINT – presentation creation, formatting, cropping a clip art object, adding movie clips & sound clips, creating a hyperlink; 

OUTLOOK – filters, routing, creation of folders, customizing a menu bar, creating a group, creating a group; 

Other office tools as needed. ONENOTE, SHAREPOINT, etc..

Supervisor provides objectives, detailed deadlines & general instructions.  Work is reviewed for technical accuracy & compliance with instructions, practice, policy & procedures.  EE meets frequently with manager to obtain instructions regarding general phases of work & in some cases as to specific details.
EE uses initiative & an intermediate knowledge of skills, methods & practices & chooses appropriate alternatives from among pre-defined policies & procedures to complete mainly routine work that involves standard problems & decisions.  EE should reasonably anticipate roadblock and obstacles and propose/manage viable solutions.

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Administrative Services

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United States of America

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